Annual Meeting 2023

Annual Meeting is November 1 at 5pm via Zoom

UPDATE 10/10/23: The annual meeting notice has been received and it is a fully remote meeting via Zoom: https://us02web.zoom.us/j/86120916458.

The Harvest Creek by-laws require the membership to perform certain actions at the annual meeting as per the CC&Rs Article III:

At the annual meeting, the members shall review and approve a budget for the next year, shall elect Directors to fill any expired term or vacant position, and shall conduct such other business as shall be reasonable or necessary to carry out the purpose of the Association.

So it is interesting to note that the Agenda in the annual meeting notice never mentions election of Directors, since there are only 2 things we as owners are required to do at the annual meeting.

UPDATE 10/9/23: It now appears from the Board meeting minutes on September 6th, that the annual meeting will be conducted entirely on Zoom. We will provide a link as soon as we are provided one.

Meeting minutes from September 6th state that: "The board and PM agreed to hold the annual meeting on Wednesday, November 1. This year’s annual meeting will be conducted via Zoom in order to make it easier for more homeowners to attend."

Limiting access to a meeting does not make it easier to attend. The meeting has always had an option to attend via zoom. This just appears to be another example of the Property Management Company trying to make it harder for people to attend the meeting in order for them to maintain control.

Original Post:

The annual meeting for Harvest Creek HOA has been reported to be on November 1, 2023 at 5pm at the C'mon Inn, in Bozeman Montana. This is as the board has reported in the Board meeting minutes from July and August.

We contacted the C'mon inn on September 13th to verify the date. However, we were instead informed that nothing had yet to be reserved, but the date and time were still available.

If the board knew in July, when and where they wanted to have the annual meeting why would they not reserved the room? This also confirms there is no reason the meeting can't be on November 1st.

This is actually a very common tactic that the Property Management Company uses to maintain control of HOAs. The property management company does not want you to attend the annual meeting. They add as much confusion surrounding the meeting as possible so that no one will attend. If you remember, in 2022 the annual meeting announcement was sent with an error and then a second mailing had to be sent (at the HOA's expense) to correct the date and time. This is not an isolated incident, nor is it isolated to just Harvest Creek.

Despite knowing since July when and where the Board wants to hold the annual meeting, and the date and location being available still as of September 13th, we strongly believe that the board will not use November 1st. Moving the annual meeting now to a different date and time will only add confusion, which is what they want. There is also a strong possibility that the announcement will contain some sort of error and will need a second mailing (costing the HOA more money).

We will update this website will any and all changes as soon as they are made known to us.