Financial oversight committee

Financial Committee

On Feb 8, 2024, homeowners met with the board to discuss how they could be involved with the HOA and get outstanding questions answered. Everyone agreed that a financial oversight committee would be best all around. The homeowners agreed to create a committee charter and provide it to the board within 7 days of the meeting and the board agreed to review it and vote on it at their next meeting.

The next board meeting came and went. The homeowners then had another meeting with CJ Cook a month and half later on March 20, 2024. He informed the owners that the board had not even brought it up and that he still needed to look at and review the charter before he and James Connelly could discuss it. Why is the board not discussing it? Why were only CJ and James reviewing it? He said he was too busy to look at it and it would probably be sometime in November before he could create a committee. How is it possible that he could not find 15 minutes to read 2 pages over a month and half?

Creating a committee would be the perfect thing for a board that was too busy. Off load the work to others in the HOA. But he still remained that it would be too much work for him to create a committee despite the fact that the homeowners had done all of the work, and it would be a simple vote at a meeting.

So you have to ask yourself, why would the board not want anyone in the HOA looking at the finances under the strict control of a committee? The homeowners have been saying for over 2 years that something is amiss. So what is the board hiding? Why won't they look at the bank account? Why does the board continue to refuse to even verify the HOA's bank balance?

The Audit

Starting in 2022 the Harvest Creek Homeowners have been asking the board for better financial oversight. At the Annual meeting in November 2022 the Owners requested that the board complete an audit of the HOA's finances. The board agreed.

However, by April 2023 nothing had been communicated the to homeowners about any audit. When owners asked about the audit they were told it would start on April 18, 2023. Again, months went by with no communication, so homeowners again asked about the audit in July of 2023. The questions was only met with hostility from the board stating that the audit would start in July of 2023. An audit was eventually completed in August of 2023. The audit outlined that the accounting firm was engaged in late June. So why all of the false statements from the board?

The audit was 80 pages showing deposits into the HOA account. No real accounting was done and the audit only verified that the city reimbursed the HOA for landscaping and that the 4 checks were deposited. So the HOA paid $2000 to verify that 4 checks were cashed. Something the board could have easily done for free. Why would the board not want an accountant to fully do a full audit?